How to Add Stock Transactions for Inventory Management?

How to Add Stock Transactions for Inventory Management?

The "Stock Transaction" feature enables meticulous management and monitoring of inventory changes, catering to a variety of stock movements such as physical counts, adjustments, transfers, spoilage, and internal usage.

Process for Adding Stock Transactions:

1. Accessing the Manage Items Page:

  1. Log in to your account using your credentials.
  2. Once logged in, navigate to the left column of the application and click on the "Price Book" option. A dropdown will appear.
                  


2. Reaching 'Stock Transaction' page:
  1. Selecting 'Stock Transaction' Option Under Price Book will direct you to the Stock Transaction page.

                  



  1. Click on "Add" button, to add Stock Transactions.



3. Enter Details to Add Stock Transactions:

  1. UPC Code: Enter the UPC of the item being transacted under UPC Code.
                  

4. Stock Transaction Types:

  1. Choose the transaction type from the dropdown list, which includes options like Physical Inventory, Adjustment, Transfer, Spoilage, and Store Use.

                  

  1. The Stock Transaction section supports various transaction types to effectively manage your inventory. Each transaction type serves a specific purpose:
  1. Physical Inventory count: This feature facilitates updating product inventory levels based on physical counts. It allows for direct adjustment of inventory figures to match actual on-hand quantities, ensuring that the database accurately reflects physical stock. Managers or store owners can use this to correct any discrepancies between the system-reported numbers and the real-world counts, thereby maintaining precise inventory records.
  2. Adjustment: This feature allows for direct modifications to inventory levels. To subtract 5 items from the current stock, simply enter "-5" in the adjustment field, and the system will automatically update the inventory to reflect this change. Similarly, to add items, input the desired number as a positive value.
  3. Transfer: Move items from one store or location to another within your company to balance stock levels.
  4. Spoilage: Record quantity of items that have become unsellable or unusable due to damage, expiration, or other reasons.
  5. Store Use: Document items used internally for purposes like demonstrations, samples, or employee consumption.    



5. Additional Steps for “Transfer” Transactions:

  1. If the transaction type is 'Transfer,' select options indicating the store from which and to which you are transferring the item.

6. For Other Transactions:

  1. All other transaction types need to just select "From Store", Choose the source store for the transaction from the dropdown list.

7. Quantity:
  1. Input the quantity of items involved in the transaction.

                  


8. Description:
  1. When you enter the UPC, the Description field automatically populates with the item description for this UPC.   
                  

9. Notes:
  1. Add any additional notes or details related to the transaction (Optional).

                  

10. Modified Date:
  1. Select the date of the transaction.           
                  

11. Save Details:
  1. Click on the ‘Save’ button to save the details successfully. You’ll receive a popup confirming the successful input. 
                  

12. Viewing Transactions:
  1. After adding transactions, you can check the details on this same page by specifying the Date Range, Transaction Type, and UPC Code to retrieve all relevant transaction information.
                  


With this guide, you're now equipped to accurately handle and record a variety of stock transactions, from adjustments and transfers to spoilage and store use. This process ensures your inventory records are always up-to-date and reflective of actual stock levels, supporting effective inventory management and decision-making within your business.

Please be aware that while stock transaction updates are reflected immediately, the overall inventory levels, based on transactions made throughout the day, will only be updated in the system after the day close operation. This ensures that daily transactions are accurately consolidated in your inventory levels.

    • Related Articles

    • How to Add Stock Transactions for Inventory Management

      The Stock Transaction feature helps you efficiently manage and track inventory changes, including physical counts, adjustments, transfers, spoilage, and internal usage. Steps to Add Stock Transactions: 1. Access the Manage Items Page Log in to your ...

    • Managing Parent-Child Relationships in Inventory Management

      Parent-child relationships in inventory management are essential for maintaining an accurate overview of stock. These relationships link items (like cartons and packs) to ensure proper tracking and depletion of inventory. Without such relationships, ...

    • How to View and Manage Current Inventory

      Managing and understanding your current inventory is essential for tracking stock levels and making informed decisions. Here's a simple guide to help you view and manage inventory effectively: Step 1: Log into the System Log in to your account using ...

    • How to Add Products to Your Price Book on CStoreiQ

      This guide explains how to add products to your price book using CStoreiQ’s back-office system. Follow these steps to manage your inventory effectively and set pricing across your stores. Step 1: Access the Price Book Log in to your CStoreiQ account. ...

    • How to Add Products to Your Price Book in CStoreIQ BackOffice: A Step-by-Step Guide

      Adding new products to your price book is crucial for maintaining an up-to-date inventory and ensuring accurate pricing. This guide outlines the steps to seamlessly integrate new items into your price book, streamlining inventory management and ...