How to Add Stock Transactions for Inventory Management
The Stock Transaction feature helps you efficiently manage and track inventory changes, including physical counts, adjustments, transfers, spoilage, and internal usage.
Steps to Add Stock Transactions:
1. Access the Manage Items Page
Log in to your account using your credentials.
Navigate to the "Price Book" option in the left-hand menu. Click on it to reveal a dropdown.
2. Navigate to the 'Stock Transaction' Page
Select 'Stock Transaction' from the dropdown under "Price Book."
Click the "Add" button to start adding stock transactions.
3. Enter Details to Add Stock Transactions
UPC Code: Input the UPC of the item involved in the transaction. And hit TAB.
4. Select the Stock Transaction Type
Choose the appropriate transaction type from the dropdown menu:
Physical Inventory Count: Update product inventory levels to match physical stock by entering actual counts. Useful for resolving discrepancies between system records and real-world stock.
Adjustment: Modify stock levels directly. Use negative values (e.g., -5) to reduce stock or positive values to add.
Transfer: Move items between stores or locations to balance inventory.
Spoilage: Log unsellable or expired items due to damage or expiration.
Store Use: Record items used internally, such as for samples or demonstrations.
5. Additional Steps for Transfer Transactions
If the transaction type is Transfer, select the source store and destination store from the dropdown options.
For all other transaction types, select the source store from the dropdown.
6. Enter Quantity
Input the number of items involved in the transaction.
7. Automatic Description
Once you enter the UPC and hit TAB, the system auto-fills the Description field with the item's details.
8. Add Notes
Add any relevant notes or comments about the transaction (optional).
9. Set the Transaction Date
Choose the transaction date in the Modified Date field.
10. Save the Details
Click the "Save" button to confirm. A pop-up will notify you that the transaction was successfully added.
11. View Transactions
After saving, view stock transaction details on the same page. Use filters such as Date Range, Transaction Type, or UPC Code to retrieve relevant records.
By following this process, you can manage inventory changes effectively. Whether you're updating stock counts, transferring items, or logging spoilage, this system ensures your inventory records are accurate and support sound decision-making for your business.
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