A read-and-review screen that shows the EFT amount the lottery commission will sweep from (or deposit to) your bank account each week. It rolls up seven daily closes into a single Total Net Due number and a single Due Date for each week of the month.

Weekly Settlement is not where money moves. The actual EFT happens on the lottery commission's side; this screen is your preview, your audit trail, and (in edit mode) your chance to adjust individual lines before the EFT runs.

When to use this screen

• Each settlement morning, review the prior week's settlement to verify the EFT amount you expect to see hit your bank
• After running a Day Close to confirm it rolled into the right week
• When the lottery commission calls you about a discrepancy on a past week's invoice
• To compare your records to the lottery commission's printed Weekly Settlement Invoice
• When you're ready to mark recently-activated packs as settled for the current week

Screen at a glance

Reading a Week card

Each week card shows the same information. For example, a week card for Week 1, May 4 – May 10, settling on May 11, shows:

• A header with the week number, date range, due date, and total dollar amount
• Online Due — your draw-style lottery total for the week
• Instant Due — your scratch-off total for the week
• An Edit button to adjust individual line values

Both Online Due and Instant Due expand into the line items below.

Online Due lines

Where every line comes from:

Instant Due lines

The little arrow icon to the left of each amount opens a drill-down popup showing every day-close that contributed to the line.

Real lottery commission example — what to expect

Here is what a real lottery commission Weekly Settlement Invoice looks like (for a sample retailer, week ending Sat Dec 13, swept Tue Dec 16):

The same data as text so you can map each line to a CStoreiQ field:

  DRAW-STYLE SUMMARY        INSTANT SUMMARY
  440 SALES     839.50     26 SETTLEMENTS  9,300.00
   0 CANCELS     0.00    459 CASHES    7,729.00-
   0 FREE TICKETS  0.00     0 INSTANT PROMO   0.00
   0 FREE PROMO   0.00       RETURNS     0.00
   0 DISCOUNTS    0.00       SALES COMM   604.50-
    NET SALES   839.50+      NET INSTANT  966.50+
  12 CASHES    309.00-
    SALES COMM   54.45-    ADJUSTMENTS     0.00
    CASH COMM    2.90-    SERVICE FEE     0.00
    NET DRAW   473.15+    TOTAL NET DUE  1,439.65+

  TOTAL EFT AMOUNT 1,439.65+
  SWEEP DATE    TUE DEC16 25

Your CStoreiQ Weekly Settlement card for that same week should show:

• Online Due: $473.15 (Net Draw)
• Instant Due: $966.50 (Net Instant)
• Total Due: $1,439.65 (+ means the lottery commission is depositing into your account)
• DUE date: Tue Dec 16 (the SWEEP DATE on the lottery commission invoice)

If your card doesn't match the lottery commission invoice, find the day in the week that's off via drill-down and re-open that Day Close if it's still editable.

Edit mode

Click Edit on a week card to adjust line values. Use cases:

• The lottery commission invoice shows a service charge you didn't catch in Day Close
• A manual adjustment from the lottery commission (refund, dispute)
• Coupon promo wasn't reflected in terminal totals

In edit mode every line becomes a typeable field. After typing, click Save. The line is updated and the new Total Due is recomputed live.

+ Add Settlement — when to use it

Normally you do not click + Add Settlement. The settlement week is auto-created by CStoreiQ as soon as the first Day Close for that 7-day window happens. The + Add Settlement button is for the rare case of:

• A week where no day-closes exist at all (the store was closed all 7 days) but you still need a $0 placeholder for the audit trail
• Onboarding — backfilling weeks before CStoreiQ was in use

Clicking the button opens a blank week card scoped to whichever month/year you're viewing. Fill in the lines manually, save.

"Settled" vs "Unsettled" — and how you mark a pack settled

When you activate an instant pack, the lottery commission considers you liable for its full face value sooner or later. CStoreiQ tracks this as two buckets:

• Settled — packs you've already accounted for on a weekly settlement. These contribute to your Net Due for the week they were settled in.
• Unsettled — packs that have been activated but haven't been marked settled yet. They sit waiting for you to settle them.

The total of Settled + Unsettled is the full face value of every pack you've ever activated and not yet returned.

How you control the timing

Different store owners settle packs on different schedules — and CStoreiQ leaves the choice to you:

• Settle at activation — some stores prefer to mark each pack settled the moment they activate it. The pack's full value becomes part of that week's Net Due immediately.
• Settle later (within the state's window) — most lottery commissions give you a number of days after activation (commonly 20–25 days, varies by state) before you have to settle. Some stores prefer to hold off and settle a batch at once when the deadline is near.

Both approaches work — CStoreiQ does not auto-settle anything for you.

How to mark packs settled

1. Open Weekly Settlement and pick the week you're settling into.
2. Find the Settlements line under Instant Due. Click the small arrow next to its dollar amount.
3. A side panel opens showing every Unsettled pack at this store. Each row shows the pack number, game, activation date, and face value.
4. Tick the checkbox next to each pack you're settling this week.
5. Click Save in the side panel. The selected packs flip from Unsettled to Settled and their value rolls into this week's Settlements total.

Where to find the lottery commission's printed copy

The lottery commission prints a weekly settlement invoice on the lottery terminal automatically on the EFT day. You can also request a reprint from the lottery commission portal. Compare it to your CStoreiQ Weekly Settlement card each settlement morning.

Related articles

• Day Close — where every line on this screen comes from
• Return Pack — returns flow into the Instant → Return line
• Lottery Dashboard — quick view of due-this-week